31st Annual Alumni Reunion (November 11, 2017)
Summary of Changes: Most significant changes below will be highlighted in red.
Hotel Accommodations. We are still using the Embassy Suites Hotel - Austin Arboretum, 9505 Stonelake Blvd, Austin TX, 844-378-9263. The group rate last year was $149/night plus applicable taxes. A special booking site will be set up for our reunion, when we get closer to setting the date. Reservation details are soon to come.
Thursday, 9 November
The meeting will be held at the Austin Woman’s Club (1st Floor) located at the corner of San Antonio and 8th Street. Access to the entrance and parking area is from the rear on Nueces Street between 7th & 8th Streets. Parking is free - ignore the signs. Social hour begins at 1815; Dinner is at 1910; Program begins at 2015; Adjourn at 2115. All Navy League meetings are open to the public. Your family and friends are all welcome. Reservations are required by Monday, prior to the event (may pay at the door $30 per person for members and their guests, $20 per person for military in uniform and their guests, $15 for midshipmen, cadets and their guests). For more information and to make your reservations, email Lu Ann Reyes at firstname.lastname@example.org or call her at 512-203-4399. The pricing is only tentative for 2017.
Friday, 10 November
Directions to Star Ranch from Embassy Suites Hotel (9505 Stonelake, Austin):
Take MoPac (Tx-1 Loop North), Merge onto Tx Toll 45 East.
Merge onto Texas Toll 130 North (to Waco)
Take Exit 426 (Hutto/685 North) (DO NOT TURN on Gattis School Road).
Take 685/130 access road 1 mile, stay in left lane and U-turn at Flashing Red Light.Go approx. 0.6 miles South on FM 685 and Star Ranch will be on your right.
Crow's Nest Summit Meeting. Tentatively scheduled at the Embassy Suites hotel. This group usually meets at the headquarters hotel at 3pm on Friday afternoon, in a reserved room, to discuss scholarship plans, unit room and board issues, and to just remember old times.
UT NROTC Alumni Awards Dinner. This has been typical for the past several years, with no foreseeable changes: The Midshipmans Foundation and the Alumni Foundation will present Distinguished Alumnus and Distinguished Service awards at this event. It will be held at the Austin Country Club (ACC). Cocktails will start at 1830, followed by dinner at 1900. The tentative cost is $55, but is subject to change. Dress will be “business casual” (i.e. sport coat or dress shirt/slacks). Directions: Go one mile south of the Loop 360 bridge over Lake Austin and take Westlake Drive east. Go about 200 meters and turn left onto Long Champ Drive and go to 4408 at the end. Call 512-328-0090 if you get lost.
Informal Class Gatherings. Typical "watering holes" for class get-togethers are Scholz Garten (1607 San Jacinto, 512-474-1958), the Flying Saucer or the NXNW Restaurant and Brewery.
Saturday, 11 November
Parking on Campus Saturday. The Alumni Foundation decided a few years ago to get out of the parking business. It has become too complicated and there are numerous opportunities for parking all around the campus. The University's own parking garages are probably the most convenient.
Tours of ROTC/COLA Building. Saturday NROTC spaces in the James Mulva ('68) ROTC Center will be open for you to visit and ask questions. No tours are planned but if a large enough group would like to be "shown around" that can be arranged.
Alumni Foundation Board Meeting. The UT NROTC Alumni Foundation board will hold their quarterly meeting Saturday morning before the General Business Meeting. The location will be in the CLA, 5th deck, McRaven classroom.
General Business Meeting & Scholarship Awards. The “Main Event” will be held on Saturday after the Board Meeting. The location will be open for setup and early arrivals. The morning general business meeting and scholarship awards ceremony is the main reunion event and it will provide attendees with an opportunity to learn all about the latest unit activities, plans, and achievements. You will also see the award of multiple scholarships and officer swords to Midshipmen and Officer Candidates of the Battalion by your Midshipmans Foundation. It is a great opportunity to meet with Midshipmen, staff, and alumni. For many years now we have also had a special visitor or two drop by and say a few words to the gathering. Tickets that have been ordered for the football game will also be distributed at the meeting.
BBQ Dinner. Plans are currently set to use the 1st floor patio area of the CLA and the adjoining Glickman conference room for our BBQ. NROTC spaces are on the 5th floor of the CLA. If the game time is at 11am the BBQ will be AFTER the game. If the game time is 2:30pm or 7pm, the BBQ will be BEFORE the game. The NROTC spaces on the 5th deck of the CLA have a terrific view of the Tower, Memorial Stadium, the East Mall, the Alumni Center and beautiful Waller Creek. The BBQ price per person (plate) will be $30, including beverage. NOTE: Pok 'E' Joe's will only serve for the first 1-1/2 hours of this event. Beverages are available until they are all consumed. The pricing is only tentative for 2017.
Football Game. Kick-off time is set for 5pm. We usually reserve about 60 tickets at a discounted price. First come. First served.
Tentative Get-Together. No plans yet, but the game is early enough so that many of our alumni might want to gather at the Flying Saucer Draught Emporium at 815 W. 47th Street (“In the Triangle”, N. Lamar & 47th Street) or the NXNW Restaurant and Brewery, just a few blocks from the hotel, to celebrate with classmates over a few beers in the evening. Drinks and food are at your expense. Come make the evening last a little longer with family and friends.
Sunday, 12 November
Two Ways to Register (Tentative right now)
New Online Registration. This year, for the second time, we are taking registrations for the Reunion online! We are using a service called Brown Paper Tickets (BPT). You can now sign up for events and pay with your credit card or through Pay-Pal and its options.You will have 8 events and a donation to choose from. We have also included some voluntary questions for which we would appreciate your answers. Events are broken down into three primary types:
1. Events we only need a head count for (e.g. Saturday’s Main Event). These are free events and no one pays any fees for signing up.
2. Events we do not collect money for through our registration process (e.g. Navy League Dinner and Golf Outing). We still need a head count for these events and that is all we are capturing (i.e. no charge). BPT lists these as “Free” but the remarks section tells the buyer who he needs to call or email to make reservations and how to pay once that is done.
3. The last category of event is one we do collect payment for through BPT and that is further broken down into two subcategories:
a. Pay events (e.g. ACC Awards Dinner, BBQ and Football Tickets) and a donation to the UT NROTC Alumni Foundation. BPT forces the buyer to use Pay-Pal to make payment if a donation is involved. BPT charges their standard fees to the buyer on event “tickets” but no fee on any donation made. The Alumni Foundation, though, pays Pay-Pal a fee for you using them to make a donation, just as if you had done it on our website.
b. Pay events only and no donation to the UT NROTC Alumni Foundation. BPT gives the buyer a choice of using their credit card service or using Pay-Pal. BPT charges their standard fees to the buyer on event “tickets” but there is no additional fee for using BPT’s credit card service.
BPT’s Standard Fees for Paid Events: 3.5% plus $0.99 for each “ticket” sold is charged to the ticket buyer (you). The Alumni Foundation collects the face value of the “ticket”.
Pay-Pal’s Standard Fees for Donations: 2.9% plus $0.30 per transaction is subtracted from the donated amount made by the Donor. The Alumni Foundation keeps the remaining amount.
NOTE: The times on the BPT Site for Saturday’s events will be based on a 2:30 p.m. Texas vs. West Virginia football game. At the time we set this up the University had not yet set the time for the game to start. Typically they start at 11 a.m., 2:30 p.m. or 7 p.m. We have contingency plans worked out for each scenario so check our website regularly for news of any changes.
NOTE: You cannot make donations to the Midshipmans Foundation on the BPT 2016 Reunion Registration site. BPT would only allow one non-profit donation to be mingled with paid events and we have historically encouraged donations to the Alumni Foundation to be included in your check for your reunion paid events because the Alumni Foundation is the sponsor and host for the annual Alumni Reunion. You can still go to our website and use the Pay-Pal donate button to make an online contribution to the Midshipmans Foundation or download a donation form and send it in with your check.
If you would like to try the new online registration process click on the BPT button below.
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Last Updated: June 14, 2017